Submission Guidelines

Submitting an Article Online

This journal is currently closed for new submissions.

Article Types

Conference Paper

This section is peer reviewed.

Conference Abstract

This section is peer reviewed.

Conference Poster

This section is peer reviewed.

Meeting Report


Author Guidelines

Submit a Proposal

Conferences wishing to publish in Ubiquity Proceedings must provide relevant details of the conference to the Journal Manager by completing our proposal form. The Journal Manager will assess the suitability of the conference along with the quality control measures already carried out and the services being requested. If the conference is deemed suitable for the journal and agreement is reached on review details, conference organisers will be asked to sign an agreement confirming that editorial good practices will be followed, as well as confirmation of costs and services included. Once this process has been concluded then details on how to submit the content will be provided.

Services available

We recognise that each conference may require a different level of service and therefore offer a range of options, starting with publication-only services, through to language copyediting and full production services. In all cases, we will assign a DOI to each publication, provide article-level alt-metrics, allow readers to leave comments, provide online annotation functionality (only available with XML publication formats) and ensure that the content is indexed as widely as possible.


Conferences that are not using our production services are asked to use our layout template to ensure that contributions are consistent in their appearance. Formatting rules and guidelines can be found within this file. The template can be downloaded here.

Submission Preparation Checklist

  1. The author(s) agree to the payment terms detailed on the journal website, which will be applied if this submission is accepted for publication by the journal. Any waiver request must be made at the time of submission via the Comments to the Editor (below). Unless a waiver is granted by the journal, in writing, then the author(s) accepts that an Article Processing Charge (APC) may be invoiced post-acceptance.
  2. The submission has not been previously published, in part or in whole, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  3. Any third-party-owned materials used have been identified with appropriate credit lines, and permission has been obtained from the copyright holder for all formats of the journal.
  4. All authors qualify as authors, as per the authorship guidelines, and have given permission to be listed on the submitted paper.
  5. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines. Every effort has been made to ensure that the submission is ready for peer review according to the journal's review policy (following the instructions to ensure blind peer review).
  6. Tables are all cited in the main text and are included within the text document.
  7. Figures are all cited in the main text and are uploaded as supplementary files. Figures/images have a resolution of at least 150dpi (300dpi or above preferred). The files are in one of the following formats: JPG, TIFF, GIF, PNG, EPS (to maximise quality, the original source file is preferred).
  8. All patients included within case reports or other article types in which an individual or a group of individuals can be identified have signed consent forms, or had had their guardian do so, giving permission to publish the submitted content under a CC-BY licence.
  9. Research has been approved by an appropriate ethics committee, with the name of the committee and reference number of approval included within the submitted file. Otherwise, a statement that ethics approval was not required has been added to the file.
  10. The corresponding author is submitting an ORCID identifier in their author data and co-authors have been recommended to also provide an ORCID, as per the journal policy.

Copyright Notice

Authors who publish with this journal agree to the following terms:
  1. Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under a Creative Commons Attribution License that allows others to share the work with an acknowledgement of the work's authorship and initial publication in this journal.
  2. Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal's published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.
  3. Authors are permitted and encouraged to post their work online (e.g., in institutional repositories or on their website) prior to and during the submission process, as it can lead to productive exchanges, as well as earlier and greater citation of published work (See The Effect of Open Access).

Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.

Publication Fees

Papers included within a conference issue will be asked to pay an Article Publication Charge (APC) to cover publication costs. This cost will vary depending on which services are being requested by the conference organisers but can include charges for editorial processes, web hosting, indexing, marketing, archiving, DOI registration, typesetting etc. These fees ensure that all of the content is fully open access. This approach maximises the potential readership of publications and allows the journal to be run in a sustainable way.

For more information on the cost of publishing a proceedings with us, please get in touch.